How do I update my Data Management Plan (DMP) in RISE?

When to update DMP:

PIs are strongly recommended to update their DMPs whenever there are significant changes to the data (e.g. ownership, sensitivity) and/or its management (e.g. access, storage). PIs are also expected to update their DMPs in NTU Research Information System (RISE) with the updated research data storage location within 1 year after project closure to prepare for potential internal audits.

In addition, please note that the NTU DMP template has been revised since 18 Jun 2020. New questions in DMP (e.g. questions 4, 6 and 9) would require your input.

How to update DMP:

Watch this video on generating a DMP report on RISE.

Watch this video on creating a variation request for DMP update (steps 1-5).

1. In RISE, go to "All awards" (includes closed awards).
2. Search for award in 'award number' or 'award title' field.
3. At the award, check that "version status" is ACTIVE. Click on the more action icon (3 dots) (see screen capture below).

      4. Select "Create Variation Request".

      5. Select "Data Management Plan Update" from the drop down list. Click "Create".

Watch this video on assigning DMP update task and completing task (steps 6-8).

     6. If you wish to assign DMP update to a delegate, perform the following steps. If not, skip ahead to step 7.

• (i) Go to 'Tasks' tab (see screen capture below) and Create New Task.

• (ii) Under 'Task Type', select 'DMP' from the drop down list.
• (iii) Under 'Assignee', search and select your delegate of choice.
• (iv) Specify 'Start Date' and 'Due Date'. Save.
• (v) Delegate to search for award in RISE and perform steps 7 to 8.

7. Navigate to DMP questionnaire (see screen capture below) and update accordingly. Save updates when done (bottom right).  Note: If you are updating DMP after the award end date, DO NOT leave question 9 as "to be determined".

       8. Submit Variation Request (green button, upper right) or Complete task (delegates ONLY).

       9. PI to approve variation request (ONLY if PI has assigned DMP update to a delegate).

Updated DMPs are stored as new versions for reference and audit trail.

For guidance, please click on "Assist Me" icon on the bottom-left corner of the screen, and then select "Update: DMP, Budget-Virement, End Date". 

Also see:

• Presentation slides of "Updating DMP in RISE".
• Steps to update DMP: Page 41-46 of Training Slides for Principal Investigators (Project Variation)
• Steps to assign project team member to update DMP: Page 67-72 of Training Slides for Principal Investigators (Project Variation)